CRTF: completing the application form2024-01-12T12:02:58+00:00

Completing the application form –  Clinical Research Training Fellowships 2024

Please read the following candidate instructions carefully before starting or submitting your application.

Register on the academic recruitment system

Applications are handled by the Francis Crick Institute’s academic recruitment system. After registration you will receive an email to activate your account. Please note that these emails sometimes get blocked by email/ university security systems or end up in spam folders, so check your spam folder.

Please make sure that your email address used to register is one that you will check regularly throughout the application process as this will be how we will contact you.

Complete the application form

Once you have logged onto the recruitment system go to the  the ‘2024 CoL Centre CRTF Programme’. The online application form has 11 sections: personal details, project choice, statement, research experience, clinical employment, professional qualifications, education, other details, references, equal opportunities and declaration.

You can move from section to section by clicking on the left-hand links. You can save your progress so you can return to and complete the form at a later date. However, if you move to a new section of the form without completing all the required fields and without hitting the ‘save’ button, changes will be lost.

The deadline for applications is 14 February, 12 noon (GMT), when the online application site will close. However, you are encouraged to submit your application as soon as possible, to allow sufficient time for your referees to supply their references.

Please note that the deadline for references is 21 February, 12 noon (GMT).

How to complete the application form

Fill in your name in the correct format, capitalising the appropriate letters (e.g. Joe Bloggs instead of joe bloggs), as this will be used in all future correspondence with yourself and your named referees.

This is a competitive programme where fellowships will be awarded to the best applicants based on information submitted on the application form, references and interview performance. Please note that we will not fund all projects.

When you complete the application form you will be asked to select up to three projects in ranked order, with 1 being your most preferred choice. Before completing the application form, please read about the  available CRTF PhD projects carefully.

You do not need to contact supervisors to discuss the project or your application before submission, but you are welcome to do so if you wish.

Please pay particular attention to this section, and please tell us what science areas you are most interested in and how this relates to the positions/ supervisors you have selected (max 200 words); why doing a PhD is important to you and how this relates to your clinical, research and career aspirations (max 300 words); and something about you and your life experiences beyond your studies and clinical work (max 100 words).

Note: you can re-size the text boxes to make them larger by using the drag handle in the bottom right.

Please provide details of your wet or dry laboratory experience, including details of the institution, supervisor, dates, brief description of the key aims and outcomes of the project. Please do not include clinical audits or service evaluations.

Please provide details of your clinical employment history including the name of the hospital, clinical specialty, grade of training and dates.

Please provide details of your professional qualifications (if applicable) including the title (e.g. MRCP, FDS etc.), result achieved, level and field of study, institution and dates.

Please provide details of your academic education including degree grades. Your first entry “Academic Degree 1” should be your medical or dental degree.

If you have studied at a non-UK university, please give your university’s standard name in English.

In the section on your courses/ modules taken, please state each course/module with credits and marks/ grades in order to give us as complete information as possible. Please enter each course/ module as a new paragraph. If you have studied at a non-UK university, please detail your grades and provide information about your university’s grading system.

You will be asked to upload a copy of your CV – this must be a PDF file that is no larger than 2MB.

This section is to provide additional information about yourself (such as details about your GMC or equivalent registration, eligibility to work in the UK, any additional information you wish to bring to our attention), and to help us advertise our fellowships in the future.

We will request references from 2 to 3 scientists/ academics. Please select your referees carefully: one must be your current or most recent clinical supervisor, at least one must be able to comment on your wet/ dry laboratory-based research experience, and at least one must be able to comment on your clinical education, skills and experience.

Please ensure that your referees’ contact details, especially their email addresses, are accurate and enter only one email address per referee. We will not normally make any changes to referee details after you have submitted your application.

The deadline for reference receipt is 21 February, 12 noon (GMT). Your application may be considered if references are not received by the deadline, however, we will not invite any applicants to interview without 2 references in place. It is therefore important that you check – before you submit your application – that your referees will be able and willing to provide a reference within this time frame.

We will contact your referees by email as soon as you submit your application, asking them to complete an online reference form. When you submit your application please contact your referees to confirm that they have received our reference request email (these emails sometimes get blocked by email/ university security systems or end up in spam folders).

Please help your referees meet this deadline by informing them of your application, and encouraging them to submit their reference soon after receipt of our email. You and your referee will receive an acknowledgement email once each reference has been submitted.

Note: if you leave your application until the closing date your referees will only have a short time to return your reference.

This section is for equal opportunities monitoring purposes and the information you provide will be anonymised and will not be available to recruiting supervisory teams.

Please review your application carefully and complete any missing fields. Once all the mandatory fields are completed, you will be able to submit by clicking the submit button at the bottom of the screen.

Once you have submitted your application you will not be able to make further changes. You will be sent an email confirming that you have submitted your application.

Please note that these emails sometimes get blocked by email/ university security systems or end up in spam folders, so please check your spam folder.

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Privacy and data protection

Information on how we collect and handle your personal data

The Crick collects and processes personal data during your application for a fellowship; for example, your user account details and the personal data in your application form.

We process this personal data to administer your application and to help us decide whether to enter into a fellowship agreement with you. As part of this process, we share your application with prospective co-supervisors from our programme partners who will also assess your application. We do not share equal opportunities data for this purpose.

Should you be successful in your application, the Crick will share your personal data with our security-screening partner and with the relevant programme partner where your supervisors work so that they can process your admission.

The Crick will keep your personal data either for six months following the selection process, or for the duration of any fellowship that we may offer.

You have certain rights over your personal data, such as a right to access, correction or erasure, which you may exercise by contacting the Crick at data-protection@crick.ac.uk or write to us at General Counsel, The Francis Crick Institute, 1 Midland Road, London, NW1 1AT.

You may also raise your concerns with the Information Commissioner’s Office.

Please read the Crick’s privacy policy for further information.