Completing the application form – AZ Clinical Research Training Fellowship
Please read the following candidate instructions carefully before starting or submitting your application.
Register on the academic recruitment system
You must register on the Crick’s academic recruitment system and activate your account before you can complete an application form.
To register, you will be asked to provide a valid email address – please type this in carefully as the account activation link will be sent to this email address. Please note that these emails sometimes get blocked by email/university security systems or end up in spam folders, so check your spam/junk folder.
Please make sure that your email address is one that you will check regularly throughout the application process as this will be how we will contact you.
Complete the application form
The online application form has 13 sections: personal details, project choice, education, professional qualifications, clinical employment, research experience, statement, other details, references, equal opportunities, declaration, and ask a question/message and candidate instructions.
You can move from section to section by clicking on the left-hand links. You can save your progress so you can return to and complete the form at a later date. However, if you move to a new section of the form without completing all the required fields and hitting the ‘save’ button, changes will be lost.
The deadline for applications is 12:00 noon (GMT) on Friday 14 August 2020, when the online application site will close. However, you are encouraged to submit your application as soon as possible, to allow sufficient time for your referees to supply their references.
Please note that the deadline for references is Monday 17 August 2020.
How to complete the application form
Fill in your name in the correct format, capitalising the appropriate letters (e.g. Joe Bloggs instead of joe bloggs), as this will be used in all future correspondence with yourself and your named referees.
This is a competitive programme with one fellowship available. The fellowship will be awarded to the best applicant based on information submitted on the application form, references and interview performance.
When you complete the application form you will be asked to select only one CRTF PhD project. Before completing the application form, please read about the available CRTF PhD projects carefully.
You do not need to contact supervisors to discuss the project(s) or your application before submission, but you are welcome to do so if you wish.
Please provide details of your academic education including degree grades. Your first entry “Academic Degree 1” should be your medical or dental degree.
If you are studying/have studied at a non-UK university, please give your university’s standard name in English.
In the section on your courses/modules taken, please state each course/module with credits and marks/grades in order to give us as complete information as possible. Please enter each course/module as a new paragraph. If you have studied at a non-UK university, please detail your grades and provide information about your university’s grading system.
Note: you can re-size the text boxes to make them larger by using the drag handle in the bottom right-hand corner of the text box (note that some browsers, e.g. Internet Explorer, have a scrollbar instead).
Please provide details of your professional qualifications (if applicable) including the title (eg MRCP, etc), result achieved, level and field of study, institution and dates.
Please provide details of your clinical employment history since qualification including the name of the hospital, clinical specialty, grade of training and dates.
Please provide details of your wet or dry laboratory experience, including details of the institution(s), supervisor(s), dates, brief description of the project(s) and research skills learned. Please do not include clinical audits or service evaluations.
Please pay particular attention to this section and describe your clinical, research and career aspirations (max 300 words) and tell us the reason(s) why you have selected a particular project (max 200 words).
You will be asked to upload a copy of your CV – this must be a PDF (.pdf) file that is no larger than 2MB.
This section is to provide additional information about yourself (such as details about your GMC or equivalent registration, eligibility to work in the UK, any additional information you wish to bring to our attention), and to help us advertise our fellowships in the future.
We ask you to give details of two to three referees. Please select your referees carefully: one must be your current or most recent clinical supervisor, at least one must be able to comment on your wet/dry laboratory-based research experience, and at least one must be able to comment on your clinical education, skills and experience.
Please ensure that your referees’ contact details, especially their email addresses, are accurate and enter only one email address per referee. We will not normally make any changes to referee details after you have submitted your application.
The deadline for reference receipt is Monday 17 August 2020. Your application may be considered if references are not received by the deadline, however, we will not invite any applicants to interview without 2 references in place. It is therefore important that you check – before you submit your application – that your referees will be able and willing to provide a reference within this timeframe.
We will contact your referees by email as soon as you submit your application, asking them to complete an online reference form. When you submit your application please contact your referees to confirm that they have received our reference request email (these emails sometimes get blocked by email/university security systems or end up in spam folders).
Please help your referees meet this deadline by informing them of your application, and encouraging them to submit their reference soon after receipt of our email. You and your referee will receive an acknowledgement email once each reference has been submitted.
Note: if you leave your application until the closing date your referees will only have a short time to return your reference.
This section is for equal opportunities monitoring purposes and the information you provide will be anonymised and will not be available to recruiting supervisory teams.
Please review your application carefully and complete any missing fields. Once all the mandatory fields are completed, you will be able to submit by clicking the submit button at the bottom of the screen.
Once you have submitted your application you will not be able to make further changes. You will be sent an email confirming that you have submitted your application.
Please note that these emails sometimes get blocked by email/university security systems or end up in spam folders, so please check your spam/junk folder.
If you have any questions about completing the application form, which you cannot find an answer to on our webpages, you can submit a question to us using the “Ask a Question / Message” feature
We will endeavour to respond within 2 working days. You will receive an email with our response, and be able to log into your application where the response will be recorded (click on the ‘view’ button next to your original message). You will be able to access this section of the form when your form is partially completed and after you have submitted it.
Clicking on the ‘Candidate Instructions’ section will take you to this webpage
Privacy and data protection
Information on how we collect and handle your personal data
The Crick collects and processes personal data during your application for a fellowship; for example, your user account details and the personal data in your application form.
We process this personal data to administer your application and to help us decide whether to enter into a fellowship agreement with you. As part of this process, we share your application with prospective co-supervisors from our programme partners who will also assess your application. We do not share equal opportunities data for this purpose.
Should you be successful in your application, the Crick will share your personal data with our security-screening partner and with the relevant programme partner where your supervisors work so that they can process your admission.
The Crick will keep your personal data either for six months following the selection process, or for the duration of any fellowship that we may offer.
You have certain rights over your personal data, such as a right to access, correction or erasure, which you may exercise by contacting the Crick at firstname.lastname@example.org or write to us at General Counsel, The Francis Crick Institute, 1 Midland Road, London, NW1 1AT.
You may also raise your concerns with the Information Commissioner’s Office.